Job Description
Job summaryThe HR and Administration Manager is responsible for managing the organization’s human resources and administrative functions, ensuring alignment with corporate strategies and legal compliance. This includes overseeing talent acquisition, employee development, performance management, compensation and benefits, and risk management. The role also involves handling administrative operations, ensuring efficient day-to-day activities. Working closely with department heads and the executive team, the HR and Administration Manager ensures a productive, compliant, and positive work environment.1. Recruitment and Talent Acquisition:• Lead end-to-end recruitment and selection processes, ensuring a seamless onboarding experience for new hires across all levels.• Collaborate with department heads to understand staffing needs and create effective recruitment strategies.• Build and maintain strong relationships with recruitment agencies, job boards, and other talent sourcing partners.• Ensure compliance with recruitment and hiring regulations, including diversity and inclusion initiatives.2. Employee Development and Succession Planning:• Design and implement individual career development plans aligned with both employee aspirations and organizational goals.• Identify high-potential employees and oversee leadership development programs to build a pipeline of future leaders.• Manage succession planning processes, ensuring business continuity in key roles.3. Training and Development:• Conduct training needs assessments to identify skill gaps and create training programs accordingly.• Ensure the continuous improvement of the company's training and development offerings by incorporating feedback and measuring effectiveness.4. Compensation and Benefits:• Develop and manage the company's compensation structures, including salary benchmarking, job grading, and benefits administration ensuring compliance with local labor laws and industry standards• Conduct regular market salary surveys to ensure competitive and fair compensation packages.• Oversee the administration of employee benefits programs (healthcare, retirement, leave policies, etc.).5. Performance and Retention Management:• Develop and oversee a structured performance management system that promotes regular feedback and continuous improvement as well as ensure alignment between individual objectives and overall company goals.• Develop a strategic career management plan for employees, including identifying skill gaps, creating development plans, and managing promotions, to support individual career growth and enable the company to retain top performers.• Create and implement employee retention strategies focused on career growth, job satisfaction, and work-life balance.• Analyze employee turnover and retention data, implementing initiatives to reduce turnover and improve employee engagement.6. Employee Relations and Engagement:• Foster a positive, inclusive, and productive work environment through employee engagement programs.• Manage employee relations issues, including grievances, disputes, and conflict resolution in a fair and legally compliant manner.• Lead company-wide initiatives focused on improving employee morale, engagement, and overall job satisfaction.7. Compliance and Legal Matters:• Ensure that all HR policies and practices are compliant with local, national, and international labor laws and regulations.• Develop, update, and enforce HR policies and procedures, ensuring alignment with internal audits, labor laws, and government regulations.• Work closely with legal counsel both local and from regional office to manage compliance risks and resolve any legal concerns or employee disputes.• Oversee the company’s compliance training programs and conduct regular orientation sessions on HR policies, codes of conduct, and ethics.8. Risk Management:• Identify potential HR-related risks, including compliance violations, legal exposure, and workplace safety as well as develop and implement strategies to mitigate these risks, ensuring a safe and legally compliant work environment.• Investigate workplace incidents, compliance violations, or employee complaints, documenting findings and implementing corrective actions.9. HR Information Systems and Data Management:• Oversee the management of employee data ensuring accurate employee data management, payroll, performance tracking, and leave management.• Ensure data integrity and security, especially concerning employee records, in line with GDPR and data privacy laws.• Generate and analyze HR metrics and reports (turnover rates, retention metrics, employee satisfaction, etc.) to drive decision-making and strategy development.10. Administrative Management:• Lead and manage the administrative team to ensure smooth day-to-day office operations, including reception, office supplies, and facilities management.• Ensure compliance with administrative requirements, including permits (expats, business permits, SSS, Pag-IBIG), and coordinate with government agencies as needed.• Oversee procurement activities for office equipment, supplies, and vendor services, ensuring cost-effective purchasing and contract negotiations.• Manage office space planning, workplace safety protocols, and overall facilities maintenance to ensure an efficient and safe work environment.11. Organizational Development:• Lead change management initiatives and support organizational restructuring efforts to align with business objectives.• Develop strategies for building a strong organizational culture and fostering innovation, collaboration, and performance across teams.• Work closely with senior leadership to align the HR strategy with long-term business goals, including workforce planning and organizational development initiatives.12. Reporting and Coordination:• Prepare and submit reports to the Head Office and Regional Headquarters, including key HR metrics, compliance updates, and performance reviews.• Regularly update senior management on HR strategies, challenges, and improvements.• Ensure effective coordination between the HR department and other departments to facilitate smooth company operations.