Overview

• Salary

  50,000 PHP ~ 60,000 PHP

• Industry

  Construction

• Job Description

  JOB SUMMARY:
  The Administrative Supervisor leads and directs areas of Recruitment and Onboarding, Employee and
  Labor Relations, Compensation and Benefits Administration, Training and Development, Organizational
  Development, HR Data and Systems Management (HRIS), General Affairs and Accounting . The
  Supervisor works with the BIM Manager to make company-wide goals and improve workplace practices.
  
  • Personnel
  o Recruitment and Onboarding
  • Consults with the BIM Manager the manpower needs, job specifications, duties,
  qualifications and skills
  • Develops and implements strategic sourcing partnerships and programs to ensure
  the availability of qualified candidates at the right time;
  • Ensures that hiring is in accordance with the company’s qualification matrix and
  prescribed corporate values and ethical hiring practices.
  • Ensures and conducts proper orientation and onboarding procedures are carried
  out
  o Compensation and Benefits
  • Recommends and develops “Retention Strategies and Programs”, to retain the
  company’s best talents and other benefits program e.g. Retirement
  • Ensures compliance to the Government-mandated Benefits Administration
  o Organizational Development
  • Develops and implements HR and Company guidelines, procedures and policies
  ensuring the consistent company-wide implementation;
  o HR Data and Systems Management
  • Ensures employees’ records are updated on a regular basis and keep the
  confidentiality of these information; including utilities
  • HR data and information are updated and readily available as bases for generating
  organization and manning decisions;
  • Oversees the effective implementation of the HR Information System (HRIS);
  • Ensures the maintenance and safekeeping of confidential 201 files of employees
  and the timely and accurate updating of all employee records.
  o Employee Relations and Engagement
  • Ensures strict adherence by all employees in the promotion of a company-wide
  culture of professionalism and discipline through policies and procedures;
  • Implements progressive discipline for employees who have consistently violated the
  company’s rules and regulations. If all efforts fail, implements employee termination
  in accordance with due process and the Labor Code;
  • Keeps the company abreast and updated on the various regulatory issues, including
  recent laws and jurisprudence, such as, but not limited to the implementation of
  Minimum Wage, additional benefits, etc., and evaluates its implications for proper
  compliance by the company;
  • Provides leadership and guidance in the implementation of company-wide
  employee programs, such as Company Outing, Sports and Recreational Activities,
  Christmas Program, Health and Wellness activities, Community Outreach Programs
  and etc., and sees to it that all cost expenditures are in accordance with the
  approved budgetary guidelines
  • Drafts disciplinary case reports and appropriate memos for the meetings and
  implementation of corresponding disciplinary actions for any violation of the
  Company Code of Conduct
  • Investigates workplace issues and other claims of misconduct in the workplace
  o Labor or Industrial Relations
  • Initially Represents the Company to any labor dispute
  • Handles employee disputes and grievances and deals with employee concern and
  other labor matters
  o Employee Relations
  • Handles the over-all coordination and facilitates the company’s employee relations
  programs such as the annual company outing, Christmas party, health and wellness
  activities, corporate social responsibility programs etc.
  o Payroll and Timekeeping
  • Processes payroll and ensures accuracy of data in the payroll system
  • Validates and prepares all government reports
  • Prepares annual reports including BIR 2316
  • General Affairs (Admin)
  o Directs, monitors and controls the service performance of all General Affairs employees to
  maintain the high level of customer satisfaction
  o Ensures the cost-effective operation of offices, facilities, service vehicles etc.
  o Oversee travel and visa arrangement of employees and expats for compliance to regulatory
  permits and licenses
  o Manages the application of pertinent licenses and permits for the office and business
  o Coordinates with other departments for other support services
  o Provides report on a regular basis as required by management
  o Supervises internal audit inventory activities and reviews related reports (e.g. fixed asset)
  • Accounting
  o Oversees the daily accounting activities required to maintain the company’s general ledger
  o Supervises, directs, and reviews the work of the accounting staff (including, but not limited to,
  cash reconciliations, check runs, accounts receivable transactions, payroll, accounts payable
  transactions, debt activity, recording of revenue and expenses, etc.)
  o Cash management
  o Maintains organized set of detailed records and files to document financial transactions
  o Reviews general ledger on a monthly basis to ensure accuracy of posting
  o Coordinates monthly, quarterly, and annual closing activities
  o Prepares quarterly and annual financial statements data, reports, calculations (when
  necessary) and other schedules that are related and needed in the preparation of the monthly,
  quarterly, and annual financial statements for both in-house and external reporting
  o Produces quarterly and annual financial statements and ad hoc financial reports
  o Makes and implements recommendations to improve accounting processes and procedures
  o Closely coordinates with the BIR and BIR consultants regarding tax refund matters and other
  related issues
  o Coordinates and complete Annual Audits, and provide recommendations
  o Performs other duties that may be assigned or required